Default Values
Default values pre-fill fields on new records, saving time and ensuring consistency when your team creates assets, people, or vendors.
Accessing Default Values
Navigate to Admin > Options, then select Default Values in the sidebar.
How It Works
When you set a default value for a field, that value is automatically selected whenever a new record is created. Users can still change the value — defaults simply provide a starting point.
Available Default Values
| Setting | Description |
|---|---|
| Default Check-In Status | The status automatically selected when checking in an asset (e.g., "Available") |
| Default Check-Out Status | The status automatically selected when checking out an asset (e.g., "Checked Out") |
| Check-Out Return Due Date | Automatically calculate a return due date when checking out assets. Options: no default, or current date plus a specified number of days, weeks, months, or years |
Setting a Default Value
- Navigate to Admin > Options > Default Values.
- Configure the settings for check-in status, check-out status, and return due date.
- Click Save.
To remove a default, select the blank option and save.
Return due dates
Setting a default return due date saves time during check-out. For example, if most items are loaned for 2 weeks, set the default to "Current Date + 2 Weeks". Users can still override the date on individual check-outs.